Open Source Absence Management Image

Open Source Absence Management

Open Source Absence Management (OSAM) was developed to provide an authoritative presence status toolbox based on open standards using the most up-to-date information available.. The goal is to enable communication and collaboration between various IT systems in different organizations.

absence™ is an open source absence management solution that is easy to install and implement. The software has many features that help you manage employee absences, including time and attendance tracking, custom reporting tools, interactive marketing tools, and more. absence’s built-in absence timer encourages your employees to take their planned and approved absences, resulting in increased attendance with no loss in revenue due to lost productivity.

jorani – Leave and Overtime Management System

Jorani is a Leave Management System developed in PHP/MySQL under an AGPL v3 licence. Jorani is designed to provide simple leave and overtime request workflows for small organizations. This project is stable and ready for production. An online demo is available here : https://demo.jorani.org/ Use bbalet / bbalet for login / password.

Employee

An individual who works part-time or full-time under a contract of employment, and has recognized rights and duties of your company is your Employee.

In ERPNext, you can manage the Employee master. It captures the demographic, personal and professional details, joining and leave details, etc. of the Employee.

To access the Employee master, go to:

Home > Human Resources > Employee

Prerequisites 

Before creating an Employee, it is advised to create the following:

How to create an Employee 

  1. Go to the Employee list, click on New.
  2. Enter the Employee’s personal details such as Name, Gender, Date of Birth, and Date of Joining.
  3. Save.

As shown below, all the mandatory fields are highlighted.

Features 

Apart from the aforementioned mandatory details, some additional details that can be captured in the Employee master are as follows:

Employment Type 

You can set an Employment Type such as Intern, Contract, Full-time, Part-time, Probation, etc. for an Employee.

Create ERPNext User 

The User ID can be linked to the Employee. In case the User ID is not created, you can click on ‘Create a New User’ in the dropdown to create one.

By clicking on the ‘Create User Permission’ checkbox, the Employee’s access to other records can be restricted. Check Adding Users to learn how to create users and add permissions.

Joining Details 

The Joining Details of the Employee such as the Offer Date, Confirmation Date, Contract End Date, Notice (Days), and Date of Retirement can be captured.

Department and Grade 

In a company, the Employees are usually grouped on the basis of DepartmentGradeDesignation, and Branch.

In the Department and Grade section, these details of the Employee can be saved. In the ‘Reports to’ field, the person to whom the Employee has to report his duties to can be captured.

Leave Details 

In Leave Details, you can save the Leave Policy and Holiday List details. Leave Policy specifies the type and number of leaves an Employee is entitled to, and Holiday List is a list which contains the dates of holidays and weekly offs.

Salary Details 

Here, the mode of salary payment, i.e. through Bank, Cheque or Cash can be selected.

Contact Details 

Employee’s Contact information such as Mobile Number, Current and Permanent Address, Personal and Company Email ID can be captured here. In the Preferred Email ID field, either the the Company Email, Personal Email or User ID of the Employee can be selected depending on the user’s preference.

Personal Details 

Personal Details of the Employee such as Family Background details like name and occupation of parent, spouse and children, Passport Details including date and place of issue, Health Details like height, weight, allergies, medical concerns, etc. can be saved.

Educational Qualification 

Here, the Educational Details such as School/University, Qualification, Level and Year of Passing of the Employee can be saved as shown below:

Educational Qualification

Additionally, details such as Class/Percentage and Subjects can also be saved by clicking on the downward arrow in the Education table.

Previous Work Experience 

Just like Educational Qualification, an Employee’s Previous Work Experience can also be captured in the External Work History table as shown below:

Previous Work Experience

Additionally, details such as Contact of the previous company and Total Experience in years can also be saved in the External Work History table.

Exit 

Exit details of the employee (if any) such as Resignation, Exit Interview and Leave Encashment details can be saved. When the status of the Employee is set to ‘Left’, it is mandatory to fill the Relieving Date.

Note: Once the Employee status is set to ‘Left’, that particular Employee master won’t be accessible in further transactions

Connecteam

ConnecteamConnecteam was designed and built as a true all-in-one solution. Easily engage and manage non-desk employees with a true all-in-one mobile app. Connecteam offers a powerful, mobile-first platform that helps improve communication, enhance daily processes and save time. Connecteam is trusted by over 8,000 companies and is used by more than 100,000 employees worldwide. Starts at just $39/month for up to 50 users

Leave Allocation

With ERPNext’s leave allocation, you can allocate leaves of any type, for a particular period, to an employee. Once a leave period is created and saved, you can use the “Grant” button to apply that leave period to any employee. You can also allocate leaves based on employee grade, department or designation. If you want to carry forward unused leaves from previous allocations, just enable the option via one-click configuration.

Dovico TimeSheet

Dovico SoftwareDovico TimeSheet for Small Business is a fully scalable project time and expense tracking solution. Remove the barriers! Employees enter time and expenses through an intuitive web or mobile (iOS and Android) experience. Need some help? Free unlimited chat, email and phone support await you as we become a helpful extension of your profit-building team. Get away from time-consuming spreadshe

Leave Application

If your company has a formal system for employees to apply for paid leave, you can create a leave application to track leave approval and use. Employees will just have to select their employee record, leave type and leave period. One or more leave approvers for each department can be configured in the Department master.

Conclusion

As an absence management software user, you know how helpful it is to be able to see what your staff are up to from the comfort of your own office. When The Absence Software is open source, you have the added bonus of being able to access those details from your laptop, tablet and even a mobile phone – wherever you are!

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